August 7, 2020 is a daily online magazine covering small business news. We help entrepreneurs transform ideas and innovations into greatness.

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Maintenance Management Software


Maintenance Management Software Features

Sure, good maintenance management software will keep track of your company's preventative maintenance needs. But that's just one of the many great features found in commercial maintenance management solutions. Here are some others that are also worth considering . . .

In some ways, maintenance management software has gotten a bad rap with business owners and decision makers.

Why? Because in some sectors there is a persistent misconception that these applications are limited to preventative maintenance scheduling. But in reality, preventative maintenance scheduling is just one feature of today's product offerings.

When push comes to shove, your company needs an asset management system with exceptional ROI. But until you understand the features that are available in a comprehensive application, you won't be able to justify the hassle and expense. For the majority of businesses, the technology is worth the investment. We'll make the decision easy for you with a list of maintenance management software features that are currently available in the marketplace.

  • Preventative maintenance. Obviously you expect any worthwhile application to offer a streamlined preventative maintenance interface for equipment, fleets and facilities. But what you might not expect are features that automatically generate work orders and document maintenance activities to highlight recurring trends.
  • Asset scheduling. You should also expect features that allow you to schedule asset-based tasks based on time, usage, consumption or nearly any other measurement that you require. Some applications can be seamlessly integrated with other building and/or equipment use applications.
  • Tool tracking. Tools are expensive and most companies can't afford to buy replacements every time a worker can't locate the right piece of equipment. Commercial management applications solve the problem by tracking tools that have been assigned to each employee or workstation.
  • Repair histories. Documented repair histories for equipment and fleets are invaluable when it's time to sell your company. In the meantime, repair history features can be utilized to monitor repair costs for individual assets, departments and worksites.
  • Fuel consumption. Asset management systems let users monitor fuel and oil consumption by vehicle. Management can use this data to identify signs of equipment/vehicle fatigue and fuel inefficiencies within the organization.
  • Depreciation tracking. Your accounting department will appreciate the benefit of an application that tracks depreciation as well as maintenance. If you do your research, you can probably find a maintenance management solution that fully integrates with your accounting software.
  • Warranty tracking. Most businesses don't take full advantage of warranties because they lack an effective warranty tracking process. Your next software solution should be capable of tracking warranty periods and terms for you.

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