An effective employee training program requires coordination.
(article continues below)
If you think you can distribute a group email about an upcoming training opportunity and expect your staff to jump on it, prepare to be disappointed. If you lack the right tools, just staying on top of the training events your team has already participated in can become an exercise in futility.
That's where employee training tracking software comes in. Like other tracking solutions, a good training tracker automates the routines associated with training management. As a business owner or HR associate, it's important to monitor your workforce's past, present, and future training participation. Today's tracking software products offer all-in-one solutions that promote accurate recordkeeping and training event management tools.
Here are some the features you'll want to look for in a training tracking solution for your small business or HR department:
- Scheduling. Most tracking solutions give users the ability to schedule recurring and non-recurring training opportunities by employee or employee group. These solutions make it easy to generate management-level reports about upcoming training opportunities and send email notifications to groups of employees. Scheduling modules are especially important for businesses that require periodic training sessions to maintain employee certifications.
- Training histories. Technology can be a powerful tool for organizing and archiving training data. A reliable piece of software can equip HR and management to monitor each employee's training history and to quickly identify gaps in the company's overall training strategy.
- Registration. Best of breed solutions have features that let employees register for training sessions through links provided in email notifications. When an employee falls off the prescribed training schedule, managers can spot the discrepancy and encourage the employee to register in time for upcoming training events.
- Access & ease of use. The tracking solution you select should offer variable access levels and a clean user interface. With minimal effort, you should be able to create a system that lets a few people enter training opportunities while allowing a larger segment of the workforce to review upcoming training events. You'll also want to make sure you can create backups of training record archives and access adequate customer support for the product.