May 28, 2020 is a daily online magazine covering small business news. We help entrepreneurs transform ideas and innovations into greatness.

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HR Information Systems


HR Information System Basics

Keeping up with HR is a daunting task under the best of circumstances. Increased employee demands and regulatory requirements require a foolproof management process -- and HR information system software can give it to you.

Your company's HR functions aren't getting any easier.

From hiring & recruiting to benefits administration, your human resources department is facing a deluge of tasks that require top-tier recordkeeping and tracking tools.

HR information system (HRIS) software completely automates common human resources processes. In addition to systematizing employee recordkeeping, HRIS systems facilitate compliance, payroll services and employee benefits maintenance. If your HR department does it, there is an HRIS system module available to help you get it done more efficiently.

HRIS System Overview

HRIS systems manage employee information and streamline the process of filling out time-consuming HR forms. This allows HR staff to focus on more valuable and strategic functions instead of spending their time doing routine tasks. Some solutions offer features that even allow employees to monitor and manage their own benefits or time and attendance, further reducing the administrative load on HR personnel.

In the current marketplace, HRIS system software is designed to be completely scalable. As your company grows or as your HR needs expand, you can buy additional features or components from the vendor – but only if you have taken the time to verify expandability features at the time of the initial purchase. The most common way vendors deal with the issue of scalability is by selling their solutions in modules. Each module addresses a different area of HR and can be seamlessly integrated into your package at any time.

Available Modules

  • Core HR. Core HR modules centralize all of your employee data and tracking functions in a single system. In addition to employee recordkeeping, these modules either include or integrate with time and attendance features.
  • Payroll services. Payroll modules are designed to dovetail with your payroll services provider. Alternatively, they can be used as the basis for in-house payroll management.
  • Recruiting & talent management. Recruiting modules manage job postings, applicant resumes and hiring workflows. Talent management modules archive performance reviews, employee skills, training histories and other information.
  • Benefits administration. Benefits modules provide easy access to enrollment forms and benefit changes. Most connect directly with external benefits providers.

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